Terms & Conditions
PARAGON GYMNASTICS ACADEMY
TERMS & CONDITIONS, PARTICIPATION RULES AND WAIVERS
Effective Date: August 2026
Last Updated:September 2025
1. ABOUT THESE TERMS AND CONDITIONS
These Terms & Conditions apply to all participants attending Paragon Gymnastics Academy ("Paragon", "we", "us" or "our"), including:
Recreational gymnastics classes
Pay-As-You-Go sessions
Pre-school sessions
Holiday sessions and camps
Clinics
Parties
Squad and competitive gymnastics
Adult Gymnastics
Open Gym/Open Gymnastics
Trials and introductory sessions
Other activities provided by Paragon
Where the participant is under 18, these Terms & Conditions must be accepted by their parent or legal guardian.
By registering, booking or attending a session at Paragon, you confirm that you have read, understood and agreed to these Terms & Conditions.
These Terms & Conditions operate alongside Paragon's safeguarding policies, Parent and Gymnast Code of Conduct, photography and social media rules, health and safety arrangements, privacy policy and any other applicable Paragon policies.
2. CLASSFORKIDS BOOKING SYSTEM
Paragon uses ClassForKids as its online booking and administration system.
Parents, guardians and adult participants are responsible for creating and maintaining an accurate ClassForKids account.
ClassForKids is the booking platform used by Paragon. Your contractual relationship for the provision of classes and activities is with Paragon Gymnastics Academy.
Bookings, payments, subscriptions, registration information and communications may be managed through ClassForKids.
2.1 Booking Confirmation
A place is only confirmed once the booking has been successfully completed through ClassForKids and any payment or payment arrangement required by Paragon has been established.
Parents/guardians should check their booking confirmation carefully to ensure that:
The correct participant is registered
The correct class has been selected
The correct day and time have been selected
Contact details are correct
Medical and emergency information is accurate
2.2 Acceptance of Terms
When making a booking through ClassForKids, you will be required to confirm acceptance of Paragon's Terms & Conditions.
Acceptance of these Terms & Conditions forms part of the booking process.
2.3 Keeping Information Up to Date
Parents/guardians and adult participants must keep their ClassForKids account information up to date.
This includes:
Telephone numbers
Email addresses
Emergency contacts
Medical information
Allergies
Additional needs
Relevant injuries
Other information which may affect safe participation
Paragon cannot be responsible for problems caused by inaccurate or outdated information.
3. CLASSES
This section applies to regular recreational, pre-school and other scheduled classes booked through Paragon.
3.1 Class Places
A place in a class is reserved for the registered participant.
Participants must attend the class for which they are booked.
Participants may not attend another class or group without prior approval from Paragon.
3.2 Monthly Subscription Payments
Where a class operates on a monthly subscription, the monthly payment reserves the participant's place in that class.
The monthly fee is not a payment for the individual sessions attended during that particular month.
Instead, the annual cost of the programme is divided into equal monthly payments.
This means that payments continue throughout the year, including months where there are school holidays, planned closures or fewer sessions.
3.3 Joining Part-Way Through the Year
Where a participant joins a class part-way through a payment period, Paragon may apply a pro-rata or covering payment where appropriate.
The exact amount will be displayed or communicated at the time of booking.
3.4 Cancellation of a Class Place
Written cancellation notice is required in accordance with Section 4 of these Terms & Conditions.
Simply stopping attendance does not cancel a class place or subscription.
The required notice period must be provided directly to Paragon in writing.
3.5 Missed Sessions
Missed sessions are non-refundable.
Missed sessions cannot be transferred to:
Another person
Another class
Another day
Another participant
A future term
Where Paragon agrees to offer an alternative session, this will be entirely at Paragon's discretion and subject to availability.
3.6 Holidays and Personal Absence
No refund or reduction in fees will be given where a participant is absent because of:
Holidays
Family commitments
Illness
Appointments
Other personal reasons
This applies whether the absence is notified in advance or not.
3.7 Class Capacity
Class sizes are carefully managed to maintain appropriate coaching ratios, equipment availability and safety.
For this reason, missed sessions cannot routinely be transferred to another group.
4. CLASS CANCELLATION
4.1 Written Notice
Written cancellation notice is required when a participant wishes to leave a regular class.
Cancellation must be submitted directly to Paragon in writing.
Cancelling or removing a booking through ClassForKids does not automatically cancel a subscription or class place.
4.2 Notice Period
The applicable notice period will be the period stated in the booking or subscription arrangements provided by Paragon.
Fees remain payable during the notice period, regardless of whether the participant continues to attend.
4.3 Failure to Provide Notice
If the required notice is not provided, Paragon reserves the right to charge the applicable fees that would have been payable during the required notice period.
4.4 Refunds Following Cancellation
Cancellation of a class place does not create an entitlement to a refund for the notice period.
Any outstanding fees remain payable.
5. PAY-AS-YOU-GO BOOKINGS
Pay-As-You-Go ("PAYG") sessions are sessions where payment is made for an individual booking rather than through a regular monthly subscription.
These bookings may include selected pre-school sessions, holiday sessions, open sessions and other activities advertised as PAYG.
5.1 Booking
PAYG sessions must be booked through ClassForKids unless Paragon specifically states otherwise.
A place is only confirmed once the booking has been completed and payment has been received where payment is required at the time of booking.
5.2 Missed PAYG Sessions
If a participant books a PAYG session and does not attend, the session will be forfeited.
No refund will be given for non-attendance.
Where exceptional circumstances arise, Paragon may, at its discretion, offer a transfer or credit.
5.3 Changing a PAYG Booking
Requests to move a PAYG booking to another date must be made before the original session wherever possible.
Any transfer is subject to availability and is at Paragon's discretion.
A transfer is not guaranteed.
6. CAMPS AND CLINICS
This section applies to holiday camps, gymnastics camps, clinics and other separately booked intensive sessions.
6.1 Booking
Places at camps and clinics are subject to availability and are only confirmed once the booking and required payment have been completed.
6.2 Cancellation and Refunds
Cancellation refunds are subject to the following:
14 or more days before the start date:
Full refund.
7–13 days before the start date:
50% refund.
Within 6 days of the start date:
No refund.
The relevant period is calculated from the scheduled start date of the camp or clinic.
6.3 Illness or Injury
In cases of illness or injury, Paragon may, at its discretion, offer a credit towards a future booking where appropriate.
Supporting medical evidence may be requested.
A credit is not guaranteed and will be considered on a case-by-case basis.
6.4 Non-Attendance
Failure to attend a camp or clinic without cancelling in accordance with these Terms & Conditions will not result in a refund.
7. PARTIES
This section applies to gymnastics parties and other private party bookings provided by Paragon.
7.1 Party Bookings
Party bookings are subject to availability and are only confirmed once the required booking and payment have been completed.
Any specific terms relating to party numbers, deposits, additional participants or other arrangements will be communicated at the time of booking.
7.2 Cancellation and Refunds
14 or more days before the party:
Full refund of fees paid, subject to any stated non-refundable deposit.
Less than 14 days before the party:
No refund will normally be provided.
Where possible, Paragon will endeavour to offer an alternative date subject to availability.
An alternative date is not guaranteed.
7.3 Changes to Party Numbers
Any changes to party numbers must be notified to Paragon as soon as possible.
Changes may be subject to capacity, staffing and other operational requirements.
8. TRIAL SESSIONS
Where Paragon offers a trial session, the trial is subject to availability and any specific trial conditions advertised at the time of booking.
A trial place does not guarantee a permanent place in the class.
Following a trial, continued participation is subject to availability and successful booking.
Trial fees are non-refundable once the session has taken place.
9. SQUAD AND COMPETITIVE GYMNASTS
This section applies to development, squad, competitive, performance and other structured training groups.
9.1 Training Places
Squad places are allocated by Paragon based on ability, development, training requirements, age, group suitability and available spaces.
A place in a squad is not automatically transferable to another training group.
9.2 Training Commitment
Squad gymnasts are expected to attend their allocated training sessions consistently.
Regular attendance is essential for:
Skill development
Conditioning
Routine preparation
Competition preparation
Group progression
Safety
Maintaining appropriate training standards
9.3 Training Schedule
Gymnasts must attend their allocated training days and times.
If a gymnast is unable to attend, parents/guardians should inform Paragon where reasonably possible.
A gymnast must not attend another squad group without prior permission.
9.4 Holidays and Missed Squad Sessions
Training missed because of personal holidays is not refundable and cannot normally be made up by attending another group.
The same applies to other personal absences.
This is necessary to prevent groups becoming overcrowded and to maintain appropriate coaching and equipment ratios.
9.5 Training with Another Group
A gymnast may only train with another group where Paragon has specifically approved the arrangement.
Approval may depend upon:
Available space
Coach availability
Equipment
Group numbers
Training requirements
The gymnast's ability and programme
Previous permission does not create an ongoing entitlement.
9.6 Behaviour and Training Standards
Squad gymnasts are expected to maintain high standards of behaviour.
They must:
Follow coaching instructions
Work positively with others
Respect coaches and teammates
Follow their training programme
Use equipment correctly
Arrive ready to train
Avoid behaviour that disrupts other gymnasts
Where a gymnast repeatedly fails to follow their training schedule or is disruptive to others, Paragon may review their group placement.
This may include moving the gymnast to another training group where Paragon considers this to be in the best interests of the gymnast and the wider group.
9.7 Competition Selection
Selection for competitions is made by Paragon's coaching team.
Being a squad gymnast does not guarantee selection for every competition.
Where selected, gymnasts and parents/guardians must comply with competition deadlines and requirements.
9.8 Competition Costs
Unless specifically stated otherwise, squad fees do not include:
Competition entry fees
British Gymnastics membership
Affiliation fees
Competition leotards
Travel
Accommodation
Choreography
Individual coaching
Strength and conditioning
Other separately advertised costs
Parents/guardians will be informed of additional costs where applicable.
10. CLASS AND SQUAD PAYMENTS
10.1 Payment Responsibility
The person making the booking is responsible for ensuring that all fees are paid on time.
Parents/guardians are responsible for maintaining a valid payment method on their ClassForKids account.
10.2 Subscription Payments
Where Paragon operates a ClassForKids subscription, recurring card payments will be processed through the ClassForKids payment system.
10.3 Failed Payments
If a subscription payment fails, the payment provider/ClassForKids may retry the payment and notify the account holder.
Parents/guardians must update their payment details promptly if a payment fails.
Any outstanding balance remains payable to Paragon.
10.4 Outstanding Payments
Where fees remain unpaid, Paragon may:
Contact the account holder
Request immediate payment
Suspend attendance
Suspend or cancel the participant's place
Recover outstanding amounts
A participant may not continue attending indefinitely where fees remain unpaid.
10.5 Subscription Cancellation
A request to cancel a subscription must be made directly to Paragon.
Cancelling or removing a class booking in ClassForKids does not necessarily cancel the associated subscription.
The applicable notice period will be that stated by Paragon at the time of booking.
Any outstanding payment due during the notice period remains payable.
11. ADULT GYMNASTICS
Adult Gymnastics is provided for adults who wish to participate in recreational gymnastics within a supervised environment.
11.1 Adult Participant Responsibility
Adult participants are responsible for informing Paragon of any relevant:
Injury
Medical condition
Physical limitation
Medication
Other circumstance that may affect safe participation
Participants must only attempt activities appropriate to their own ability.
11.2 Coaching Instructions
Participants must follow all instructions given by Paragon coaches.
The coach has the final decision regarding whether a skill, apparatus or activity may be attempted.
11.3 Skills Beyond Ability
Participants must not attempt skills which they have not been appropriately trained or prepared for.
Participants must ask the coach if they are unsure about how to perform a skill safely.
11.4 DOUBLE SOMERSAULTS – STRICTLY PROHIBITED
Double somersaults are strictly prohibited during Adult Gymnastics sessions.
No adult participant may attempt a double somersault during an Adult Gymnastics session.
This applies regardless of previous gymnastics experience, ability or previous training elsewhere.
A participant who deliberately ignores this rule may be removed from the session and may have future participation restricted or withdrawn.
12. OPEN GYM
Open Gym provides participants with an opportunity to use designated gymnastics equipment within the rules and restrictions set by Paragon.
Open Gym is not an unrestricted use of the facility.
12.1 Supervision
Participants must follow all instructions given by Paragon staff.
Paragon may restrict equipment, skills or areas of the gym at any time.
12.2 Equipment
Participants must:
Use equipment appropriately
Follow instructions
Not move equipment without permission
Not interfere with other users
Not deliberately misuse equipment
Leave equipment as instructed
12.3 Skills
Participants may only attempt skills which are appropriate to their ability and the supervision available.
Paragon staff may stop a skill or activity immediately if they consider it unsafe.
12.4 Double Somersaults
Double somersaults are not permitted during Open Gym unless specifically authorised by Paragon within an appropriately structured and supervised training environment.
Participants must not attempt double somersaults independently.
12.5 Children Attending Open Gym
Where parental supervision is required, the parent or guardian remains responsible for supervising their child.
Parents/guardians must remain attentive and must follow all instructions given by Paragon staff.
13. GYMNASTICS PARTICIPATION AND INHERENT RISK
Gymnastics, trampolining and related activities are physical activities involving inherent risks.
These may include, but are not limited to:
Falls
Trips
Collisions
Loss of balance
Sprains
Strains
Fractures
Muscular injury
Joint injury
Head injury
Other accidental injury
Paragon takes reasonable steps to reduce avoidable risks through appropriate equipment, supervision, training and safety procedures.
However, inherent risks cannot be completely eliminated.
By participating, you acknowledge that you understand the nature of the activity and agree to follow Paragon's safety requirements.
Nothing in these Terms & Conditions excludes or restricts liability which cannot legally be excluded or restricted under UK law.
14. MEDICAL INFORMATION AND EMERGENCIES
Parents/guardians and adult participants must provide accurate medical information.
Paragon must be informed of any change which could affect participation.
In the event of an injury or medical emergency, Paragon will take reasonable steps to provide first aid and obtain further medical assistance where necessary.
Where a parent/guardian cannot immediately be contacted, you authorise Paragon to act reasonably in the participant's best interests, including contacting emergency services.
15. SAFEGUARDING
Paragon is committed to safeguarding children and vulnerable participants.
All staff and coaches are expected to follow Paragon's safeguarding procedures.
Any safeguarding concern may be referred to the Club Welfare Officer or appropriate safeguarding authority.
Paragon may take immediate action where necessary to protect a participant or another person.
16. BEHAVIOUR AND CODE OF CONDUCT
Participants, parents, guardians and visitors must behave respectfully.
The following behaviour is not acceptable:
Bullying
Harassment
Discrimination
Threatening behaviour
Physical aggression
Abusive language
Intimidation
Deliberate damage to property
Persistent disruption
Deliberate interference with coaching
Behaviour that places others at risk
Paragon may suspend or terminate a participant's attendance where behaviour is serious or persistent.
17. PARENT AND GUARDIAN RULES
Parents/guardians must:
Follow Paragon's Parent and Guardian Code of Conduct
Remain in designated areas
Not enter the gym unless invited
Not coach their child from the viewing area
Not interfere with coaching
Treat coaches, staff and other families respectfully
Raise concerns through the appropriate channels
Parents/guardians must not approach or confront coaches while they are actively coaching.
18. EQUIPMENT
Gymnasts must only use equipment as instructed.
A participant must not take equipment being used by another group without first asking the relevant coach and receiving permission.
Equipment must not be moved, dismantled or altered without permission.
Any damage caused deliberately or through inappropriate use may be investigated and, where appropriate, the responsible person may be asked to meet reasonable repair or replacement costs.
19. CLOTHING, JEWELLERY AND PERSONAL ITEMS
Participants must wear suitable clothing for gymnastics.
Jewellery, watches and other items which may cause injury must be removed.
Long hair should be tied back.
Participants should avoid bringing valuables into the gym.
Paragon is not responsible for lost, stolen or damaged personal belongings except where liability cannot legally be excluded.
20. PHOTOGRAPHY AND VIDEO
Photography and video recording within the gym is subject to Paragon's photography and filming rules.
Parents, guardians and participants must not photograph or record other children without appropriate permission.
Photography or video recording of gymnastics sessions is not permitted unless expressly authorised by Paragon.
Paragon may use photographs or video for promotional, educational, competition or social media purposes where appropriate consent has been obtained.
21. CLOSURES AND CHANGES
Paragon may need to alter, reschedule or cancel sessions because of:
Bank holidays
Planned closures
Maintenance
Equipment issues
Building issues
Staff availability
Competitions
Events
Severe weather
Health and safety concerns
Circumstances beyond Paragon's reasonable control
Where practicable, reasonable notice will be provided.
No refund will be given for sessions missed as a result of planned closures, school holidays, bank holidays, participant holidays, personal commitments or other circumstances where the participant is unable to attend.
Where a session is cancelled by Paragon and Paragon is unable to provide an alternative session, Paragon may, at its discretion, offer a credit or refund where appropriate.
Nothing in these Terms & Conditions removes or limits any statutory consumer rights which cannot legally be excluded.
22. REFUNDS
Refunds are only available where specifically provided for within these Terms & Conditions or where Paragon agrees otherwise.
Refund arrangements differ depending on the type of booking.
Regular Classes
Missed sessions are non-refundable.
Cancellation of a regular class is subject to the written notice requirements in Section 4.
Fees remain payable during the applicable notice period.
Missed sessions cannot be transferred to another person or class.
Pay-As-You-Go Sessions
PAYG bookings are non-refundable once booked.
No refund will be given for non-attendance.
Paragon may, at its discretion, offer a transfer or credit in exceptional circumstances.
Camps and Clinics
The following cancellation refund arrangements apply:
14 or more days before the start date:
Full refund.
7–13 days before the start date:
50% refund.
Within 6 days of the start date:
No refund.
In cases of illness or injury, Paragon may, at its discretion, offer a credit where appropriate
Supporting medical evidence may be requested.
Parties
14 or more days before the party:
Full refund of fees paid, subject to any stated non-refundable deposit.
Less than 14 days before the party:
No refund will normally be provided.
Where possible, Paragon will endeavour to offer an alternative date, subject to availability.
General Refund Conditions
No refund will be given for:
Personal holidays
Personal commitments
Failure to attend
Forgetting a booking
Choosing not to participate
Leaving a session early
Transport difficulties
Changes in personal circumstances
Nothing in these Terms & Conditions affects any statutory consumer rights which cannot legally be excluded.
23. CANCELLATION OF A PLACE
Where a participant wishes to leave a regular class or squad, the parent/guardian or adult participant must contact Paragon and follow the applicable cancellation procedure.
The relevant notice period will be communicated as part of the booking or subscription arrangements.
Simply stopping attendance does not automatically cancel the booking or subscription.
Any outstanding fees remain payable.
24. SUSPENSION OR TERMINATION BY PARAGON
Paragon may suspend or terminate participation where:
Fees remain unpaid
The participant repeatedly breaches these Terms
Behaviour creates a safety risk
A safeguarding concern arises
The participant deliberately disregards safety instructions
A participant repeatedly disrupts others
False or materially inaccurate information has been provided
Continued participation is considered unsuitable
Serious incidents may result in immediate suspension or removal.
25. DATA PROTECTION
Paragon will collect and process personal information for purposes including:
Registration
Booking administration
Payment processing
Safeguarding
Health and safety
Emergency contact
Competition administration
Communication
Legal and regulatory requirements
Personal information will be handled in accordance with applicable UK data protection legislation and Paragon's Privacy Policy.
26. COMMUNICATION
Paragon may communicate with customers using:
ClassForKids
Telephone
SMS
Other electronic communication methods
Parents/guardians and adult participants are responsible for ensuring their contact details are current.
Important information relating to classes, payments, closures, competitions and other arrangements may be communicated electronically.
27. COMPLAINTS
Paragon encourages concerns to be raised promptly.
Concerns should normally be directed to management rather than being discussed with a coach while they are actively coaching.
Complaints will be dealt with fairly and appropriately.
Safeguarding concerns should be raised immediately through the safeguarding procedure.
28. LIMITATION OF LIABILITY
Paragon will take reasonable care to provide a safe environment and appropriate supervision.
However, participation in gymnastics and related physical activities carries inherent risks.
Nothing in these Terms & Conditions excludes or limits liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any other liability which cannot legally be excluded or limited.
Subject to this, Paragon will not be responsible for loss or damage arising from circumstances outside its reasonable control.
29. EVENTS OUTSIDE OUR CONTROL
Paragon will not be responsible for failure or delay in providing services where this is caused by circumstances outside its reasonable control.
This may include:
Fire
Flood
Severe weather
Utility failure
Building closure
Government restrictions
Epidemics or pandemics
Serious equipment failure
Industrial action
Unavoidable staff shortages
Other unforeseen circumstances
Where reasonably possible, Paragon will seek to provide alternative arrangements.
30. CHANGES TO THESE TERMS
Paragon may update these Terms & Conditions where necessary to reflect:
Changes in legislation
Insurance requirements
Safeguarding requirements
Changes to services
Operational requirements
Changes to the ClassForKids booking system
The latest version will be made available through Paragon's website and/or booking system.
31. ADULT GYMNASTICS WAIVER
By booking or attending Adult Gymnastics, I confirm that:
I understand gymnastics involves inherent risks.
I am voluntarily participating.
I will follow all instructions given by Paragon coaches.
I will only attempt skills appropriate to my ability.
I will inform the coach of any relevant injury or medical condition.
I understand that the coach may stop me from attempting a particular skill.
I understand that double somersaults are strictly prohibited during Adult Gymnastics.
I understand that failure to follow safety instructions may result in my removal from the session.
I agree to comply with Paragon's Terms & Conditions and Code of Conduct.
32. OPEN GYM WAIVER
By booking or attending Open Gym, I confirm that I understand:
Open Gym involves inherent risks.
Gymnastics equipment can cause injury if used incorrectly.
I will follow all instructions given by Paragon staff.
I will only use equipment as permitted.
I will not move equipment without permission.
I will not interfere with other participants.
I will not attempt skills beyond my ability.
I understand that Paragon may restrict equipment or activities at any time.
I understand that double somersaults are not permitted unless specifically authorised by Paragon within an appropriately structured and supervised training environment.
I agree to comply with all Paragon safety requirements.
33. PARENT/GUARDIAN CONSENT
By booking a child into Paragon Gymnastics Academy, I confirm that:
I am the child's parent or legal guardian, or I have authority to make the booking.
I consent to the child participating in gymnastics and related activities.
I understand that gymnastics involves inherent risks.
I have provided accurate medical and emergency information.
I will notify Paragon of any relevant changes.
I understand and accept Paragon's Terms & Conditions.
I agree that my child must follow reasonable instructions from Paragon coaches and staff.
I understand that my child may be removed from a session if their behaviour creates a safety risk.
I understand that missed sessions are non-refundable and cannot be transferred to another person or class.
I understand that regular class places are subject to the payment and cancellation arrangements applicable to the booking.
I confirm that I have read and understood the specific cancellation and refund arrangements applicable to the booking I am making.
34. DECLARATION AND ACCEPTANCE
By completing a booking through ClassForKids and ticking the box confirming acceptance of Paragon's Terms & Conditions, I confirm that I have read and understood these Terms & Conditions and agree to be bound by them.
For participants under 18, acceptance is provided by the parent or legal guardian making the booking.
For Adult Gymnastics and Open Gym participants, acceptance of the relevant waiver forms part of the booking and participation requirements.
These Terms & Conditions apply from the effective date stated above.